Friends who are engaged in overseas business and international conference preparations must have all encountered this frustrating situation: at a multinational seminar with hundreds of people, the participants in the back row hold up their mobile phones to record the screen just to hear the speeches in the front row clearly. The English translation lags behind by half a minute. The speaker has already moved on to the next point, but the translator is still translating the previous sentence. During group discussions, everyone was talking their own thing, their voices mixed together, and their train of thought was completely interrupted. These problems not only lower the efficiency of the meeting but also may cause key information to be mistransmitted or missed, affecting the progress of cooperation.

We, Yingmi, have been providing team explanation equipment?for 18 years and have served international conferences of the Shanghai Cooperation Organization. We understand the pain points of cross-border conferences very well. Our team’s explanation system?is like installing an “intelligent communication butler” for meetings. Whether it’s noise in the venue, language barriers, or chaotic discussions, all can be resolved one by one. Today, let’s talk to our friends overseas about how this system makes cross-border meetings smooth and efficient.

I.This system can handle all the troubles of traditional cross-border conferences

Overseas conferences have a large number of participants, diverse languages, and complex venue environments. Traditional communication methods have long been insufficient. However, the explanation system of the Yingmi team precisely addresses these pain points one by one:

(1) No matter how noisy the venue is, you can still hear clearly without having to “stretch your neck to listen”

The venue of large international conferences is extremely noisy – participants are whispering to each other, air conditioners are humming, and occasionally there are sounds of equipment adjustments. The sounds from traditional loudspeakers are either drowned out or echo, making it impossible for the participants in the back rows to hear clearly. Last time I was helping a client prepare for a cross-border judicial conference. There were over two hundred people in the venue. Before the installation of the explanation system, the representatives in the back row kept raising their hands and saying, “I didn’t hear clearly.” The speakers could only repeat over and over again. By the end of the conference, everyone was exhausted.

After our team explained the system, the situation was completely different. The system adopts a national patented noise reduction technology, which can automatically filter out environmental noise and only retain the speaker’s voice. Whether sitting in the first row or the last row, participants can clearly hear key information such as “cooperation terms” and “technical parameters”. Speakers don’t have to shout at the top of their lungs either. Just speak softly and they will be in a more composed state. The representative of the Shanghai Cooperation Organization gave feedback after the meeting: “This is the first time that at a large-scale meeting, every word can be heard clearly without much effort.”

(2) Language barrier? Real-time simultaneous interpretation, no need to wait for translation

The most troublesome issue in international conferences is the language problem. In the past, with human translation, the speaker said one sentence and the translator translated it one sentence. The pace of the meeting was extremely slow. When it comes to minority languages, it’s hard to find translators. Participants can only guess and are very likely to misunderstand the information. A Middle Eastern client was discussing cooperation with a European enterprise. Due to the unprofessional Arabic translation, they said “delivery cycle of 30 days” instead of “60 days”, and almost lost the order.

Our system supports real-time simultaneous interpretation in multiple languages. It presets 8 commonly used languages, including Chinese, English, Arabic and Spanish, and can also be customized for niche languages. The translators provide real-time translation. Participants can switch to their native language channel by pressing a button without waiting or experiencing lag. When Huawei held a new product launch event in Germany, its Chinese speeches were simultaneously translated into English and German. European customers listened clearly and enthusiastically during the question-and-answer session. The intention to cooperate increased by 50% compared to previous years.

(3) Group discussions should not be chaotic, with each person speaking their own way without interference

Many international conferences require group discussions. For instance, at the  Global Distributor Conference, sales strategies need to be discussed by region. Before the system was installed, ten groups would gather in one venue, each talking their own words, their voices mixed together, making it impossible to focus at all. A group was discussing “How to increase sales in the Asian market”, but was completely stunned by the “European promotion plan” from the neighboring group.

Our system can manage by channels. Each group has its own dedicated channel. Discussions within a group can only be shared within their own channel and will not disturb others. After the discussion, each group switched to the main channel to share their achievements, and everyone could listen clearly. Last time a company used this system, the group discussion was particularly quiet and the sharing session was highly efficient. The meeting ended one hour earlier than originally scheduled. Dealers all said, “This was the most organized discussion.”

(4) Information transmission does not deviate, and everyone hears the same thing

In traditional meetings, it is very easy to misconvey information – if the front-row participants hear it clearly, the back-row ones might miss half of it. When conveyed manually, it may exaggerate or miss key details. A multinational company was discussing technical cooperation. The speaker said, “The warranty period is one year,” but after passing it on, it was changed to “half a year,” which almost caused a misunderstanding.

Our system is “one-to-many” simultaneous interpretation. The speaker’s voice is directly transmitted to each person’s device, and everyone listens to exactly the same content without any deviation. The system can also record videos and organize them into multilingual summaries after the meeting. When everyone checks them, it is clear at a glance and there is no need to worry about information misunderstandings. One customer said that after using the system, when checking the content after the meeting, there has never been a situation where “what you said is different from what I heard” again.

II.?The details of this system are particularly suitable for overseas conferences

In addition to its core functions, our team explanation system also has many thoughtful designs for overseas conferences, which are both worry-free and convenient to use.

(1) Light and comfortable, you won’t get tired even after wearing it for a whole day

Overseas conferences often last all day. If the equipment is too heavy, participants will feel uncomfortable wearing it for a long time. Our receiver weighs as little as 18 grams, even lighter than a pen. The ear hook is made of food-grade silicone, which is skin-friendly and breathable. The neckband of the neck-hanging style is also soft, and there is no sense of pressure when hung around the neck. Participants wore devices to take notes and shake hands to communicate without any delay.

An elderly participant reported that before, wearing devices of other brands would make their ears sore after half a day, but with our device, they wore it all day and felt no discomfort at all. The appearance of the equipment is also simple and elegant, which will not affect the dress image of the participants. It is particularly suitable for business occasions.

(2) The signal is stable and can cover the entire conference venue

The venues for overseas conferences vary in size. Some are small meeting rooms for dozens of people, while others are large auditoriums for hundreds. Our system adopts UHF ultra-high frequency technology. The signal can be transmitted over 200 to 300 meters. Even in a multi-story conference center, the signal will not be interrupted. Don’t worry if multiple meetings are held simultaneously. With 200 channels to choose from freely, there won’t be any sound crossover.

Last time at the International Convention and Exhibition Center, three cross-border conferences on the same day used our system, and the Chinese, English and Japanese channels were clearly separated without any interference. No matter which corner of the venue the participants are in, they can all hear clearly and no longer have to “run after the sound”.

(3) It has a long battery life and is convenient to charge

Overseas meetings last from morning to afternoon. It would be troublesome if the equipment ran out of power. Our system can last for 8 to 12 hours on a single charge and there will be no problem throughout the day. The centralized charging box that comes with it can charge 36 to 50 devices simultaneously and is equipped with ultraviolet disinfection. After the meeting, just place the devices there, and they will be charged and disinfected at the same time. The next day, you can take them out and use them.

A client held an exhibition in Europe. After each day, they managed their equipment uniformly with a charging box, eliminating the need to look for charging ports one by one and saving a lot of manpower. The charging case has a metal casing, which is safe and durable. There is no need to worry about damage during transportation.

(4) It is easy to operate and can be used by overseas participants

Overseas participants come from different countries, and some of them may not be very proficient in using electronic devices. Our system is particularly easy to operate: after the receiver is turned on, it automatically connects to the signal, eliminating the need for manual channel adjustment. There are ICONS on the keys, such as “Earth” for language switching and “+/-” for volume adjustment. It’s easy to understand at a glance. Even if it’s your first time using it, you can get the hang of it in just a few seconds.

Last time, there was an African customer who had never come into contact with this kind of equipment before. He picked it up and pressed the language key, and it switched to Arabic. He was very happy and said, “It’s so simple.” The conference staff do not need special training either. They can manage the equipment by referring to the manual, which is very convenient.

III. The practical cases of overseas conferences have all achieved excellent results

Over the years, our system has served many cross-border conferences and solved numerous practical problems.

At the International judicial conference of the Shanghai Cooperation Organization, representatives from over 20 countries attended. After using our system, simultaneous interpretation in multiple languages was particularly smooth. Representatives no longer needed to rely on translation software, and the conference efficiency increased by 60%. At Huawei’s business negotiation meeting in Germany, technical details were conveyed through a system without any information deviation, and three cooperation agreements were reached on the spot. The dealer conference was well-organized with group discussions, efficient sharing, and ended early. The satisfaction rate of dealers was particularly high.

Iv. What Can We do for Overseas Conferences?

Many overseas customers are worried that “they won’t know how to use the equipment they have bought” or “no one will take care of them when problems occur”. In fact, we offer full-process services to ensure you don’t have to worry.

(1) Customized on demand to meet your needs

We can customize the language you need, the number of channels, and whether to print the conference LOGO or not. For instance, if you are attending a conference in the Middle East, I will help you add Arabic. Your venue is large, so optimize the signal coverage to ensure that every corner can be heard clearly.

(2) Global after-sales service, no need to panic if problems occur

We support global warranty. If the equipment breaks down, it can be repaired through the local service point or sent back to us. It will be repaired and sent back within 10 working days. If it is urgently needed, we can also send the spare equipment first to avoid delaying the meeting. 24-hour online technical support is available. No matter which country you are in, you can always find someone to solve your problems at any time.

(3) We will help you implement the entire chain

We can help you debug the equipment, train the staff, and also record the background music and agenda introduction of the meeting to ensure its smooth progress. You don’t need to understand technology. We’ll follow up throughout the process and help you solve all your problems.

(4) Flexible cooperation and no waste of money

If the budget is large, buy; if it is small, rent. Rent equipment during peak season to cope with the conference peak, and return it during off-peak season. Small institutions can also form alliances, without having to spend a large amount of money first, and share the profits together. Do as cost-effective as possible. Don’t pay for functions you don’t need.

V. Conclusion: Eliminate communication barriers in cross-border conferences

The core of overseas conferences is to “convey information and promote cooperation”, but if there are communication problems, no matter how good the plan is, it cannot be advanced. Our team’s explanation system is like a “communication bridge”, solving problems such as noise, language and confusion, allowing every participant to listen clearly and speak smoothly.

For 18 years, at Yingmi, we have been striving to make cross-border communication simpler. If you are preparing for an overseas conference and are still troubled by communication issues, you might as well try our team presentation system. Let it help you improve the efficiency of the conference and make the cooperation progress more smoothly.